Completion Competency and Project Management

Question: Discuss about the Completion Competency and Project Management. Answer: Introduction: In the given case study, 30 % of unleaded petrol storage has been destroyed or collapsed because of damaged condition and storage tanks being used for more than 50 years. In this case, storage tanks will be repaired and repainted so that their condition can be improved for better operations. Goal of this undertaken project is to repair all three unleaded petrol tank in terms of patches, fitting steel anchors on top of tanks and clean repaint all three tanks. In this case project goal is to achieve these tasks within timeframe i.e. 40 days and within budget i.e. $ $ 25,000. All three tanks will not be repaired at the same time but tank 1 will be repaired first and then evaluated or tested on quality and timely completion grounds (Lambert, Bottomly, Gibbons, Nieves, 2015). If satisfied then next tank i.e. tank 2 will be repaired and repainted and so on. Goal 1: Get quotation from different repair companies and measure quotations Goal 2: Procure material and appoint required employees Goal 3: Complete repair and repaint of all tanks within stipulated time and budget and measured through assessing quality of repair and repaint work. Goal 4: Zeroing leakage of petroleum products into surrounding soil so that fines can also be zero and measured trial run and by storing sample unleaded petrol in tanks. Goal 5: Maximise profitability or increase profit margin from current state and measure through audit of project Scope statement of project Project scope is used to define boundaries of business operations or business functions that will be affected if project is undertaken i.e. during and after the project. In this case, undertaken projects scope is limited to functional area of business organisation. In order to determine scope of undertaken project, stakeholder analysis method has been used (Babou, 2014). Since repair project is undertaken on core business asset i.e. oil tanks therefore business objective will be hampered. There are some stakeholders that will be impacted with the undertaken project of repairing oil storage tanks: Identification of stakeholders Society: As current state of unleaded petrol tanks suggested that there is some leakage of petrol into surrounding soil therefore this has triggered environmental issues. Society has been facing issue of increased pollution level and disease because of leakage of petrol. Scope of repair project is limited to society also as they are affected from leakage and negative effect. 20 % weight-age Government: Government is most important stakeholder since currently business organisation is paying penalty of $ 20,000 per month. These penalty is imposed by government i.e. Health, safety and environment department and are in receipt of penalty i.e. financial resource. Success of this project will also affect government as there will be reduction or penalty can be nullified (Subramaniam, 2009). 30 % weight-age Oil dealers in Western Australia: Oil dealers are customers of business organisation undertaking repair project. Oil dealer will be getting less business for some time i.e. as and when repair project is undertaken. Business and relations will get hampered. 50 % weight-age Key deliverables Steel patches: Under this repair project, steel patches are to be used so that leakage of oil or petrol will be stopped. Sizes of patches are different for all three oil tanks ranging from 1.5 m2 to 3 m2 in size. Steel anchors: Another deliverable of the undertaken repair project is steel anchors to be fitted on the top of all three tanks (tank 1, 2 and 3). This should be included in key deliverables since they are important part of repair project and lead to improvement in infrastructure facilities (Gorog, 2016). Cleaning and repainting: All three tanks shall be cleaned from outside as per the repair project. All the three oil tanks shall be repainted from outside only and it is included in deliverables of the undertaken project. In case of tank 3, main supply valve shall be replaced. Size of main supply valve is 300 mm and is made up of stainless steel. Acceptance criteria Acceptance criteria of the project states terms and conditions or base for accepting project and accept that project is completed. Following are acceptance criteria of the undertaken repair project: All tanks start functioning again: Undertaken project will only be accepted when all the three tanks i.e. tank 1, 2 and 3 restore their function again or start to operate. If any of the 3 tanks does not restore functioning the project shall not be accepted. Storage of oil or petrol is the function of these oil tanks (Softtheme, 2012). There shall be no or negligible leakage of petrol: Repair project is undertaken because there is issue of leakage of oil from all three tanks. In order to overcome from this issue repair to all three tanks has been provided. Therefore another acceptance criteria of the undertaken project is no or negligible leakage of petrol after repair work. Leak detection and repair programme shall be undertaken once project work is completed (Gorog, 2016). Within time frame: Undertaken repair project will be accepted only if completed within decided timeframe. Grace period or grace days will also be provided to repairing company, so that they can complete repair work within that time. Delay in decided project deliverables in terms of time can postpone acceptance and penalty will be imposed on repairing company (Marsanu, 2010). Approval of project manager: Once key deliverables has been delivered or completed then project manager will check whole deliverables. Overview of projects overall process Project Initiation: At this stage, issues like leakage and environmental fines imposed by government are undertaken by business organisation. Repair project if undertaken will reduce leakage of oil tanks and increase profitability and feasibility test has been performed (Esposito, 2015). Project Planning: At this stage, plan in terms of execution of repair project will be made. Roadmap will be developed for repair project using SMART technique in terms of setting goals and scope of the project. Project Execution: Team development, execution of planned activities and other tasks specified in repair project will be undertaken. Project Monitoring: At this stage, project activities will be monitored and performance is measured. In this stage, focus on key deliverables will be placed (Esposito, 2015). Project Closure: After testing and accepting repair project, project will be closed with proper documentation. Monitor and control of project completion Preparation of Gantt chart: In order to monitor and control project activities and completion of repair project, Gantt chart will be used. Gantt chart can be defined as the statement that shows schedule of activities or actions to be taken to complete the repair project. Statement of schedule of activities to be taken in undertaken project: Sr. No. Activities Start day Days End date 1 Get quotation from repair companies March 1, 2017 4 March 4, 2017 2 Procure material March 5, 2017 3 March 7, 2017 3 Appoint required staff March 8, 2017 2 March 9, 2017 4 Start repair and repaint work of tank 1 March 10, 2017 6 March 15, 2017 5 Start repair and repaint work of tank 2 March 16, 2017 12 March 27, 2017 6 Start repair and repaint work of tank 3 March 28, 2017 20 April 16, 2017 7 Testing of leakage and quality of work April 17, 2017 3 April 19, 2017 50 days Success measurement Reduction in environmental fines: Success of the undertaken repair project will be measured by assessing and estimating environmental fines that were imposed prior to repair project. If environmental fine is reduced to zero or fine is imposed up to $ 3,000 then undertaken repair project is tends to be successful (Haverila Fehr, 2016). Increase in profitability: Another success measurement or criteria of the repair project is profitability of business organisation. If profitability is increased because of less cost incurred on tanks and reduction in penalty cost, then repair project deemed to be successful (Liu Klein., 2010). References Babou. 2014. What methods techniques are used in Project Scoping? Retrieved March 23, 2017, from leadershipchamps.wordpress.com: https://leadershipchamps.wordpress.com/2014/01/06/project-scoping/ Esposito, E. 2015. Demystifying the 5 Phases of Project Management. Retrieved March 23, 2017, from www.smartsheet.com: https://www.smartsheet.com/blog/demystifying-5-phases-project-management Gorog, M. 2016. A broader approach to organisational project management maturity assessment. International Journal of Project Management, 34(8), 1658-1669. Haverila, Fehr. 2016. The impact of product superiority on customer satisfaction in project management. International Journal of Project Management, 34(4), 570-583. Lambert, E., Bottomly, Glenn, Gibbons, Susan, Nieves, Jose. 2015. Complex Factors Related to Capital Construction Project Success: A Case Study, ProQuest Dissertations and Thesis. Liu, Chen, Jiang, Klein. 2010. Task completion competency and project management performance: The influence of control and user contribution. International Journal of Project Management, 28(3), 220-227. Marsanu, R. 2010. Project Management Metrics. Oeconomics of Knowledge, 2(2), 10. Murray, D. 2013. Tableau Your Data! Fast and Easy Visual Analysis with Tableau Software. Hoboken: Wiley. Softtheme. 2012. Acceptance criteria. Retrieved March 23, 2017, from www.slideshare.net: https://www.slideshare.net/softheme/acceptance-criteria-12257473 Subramaniam, A. 2009. Project Metrics Measures. Retrieved March 23, 2017, from www.slideshare.net: https://www.slideshare.net/anandsubramaniam/project-metrics-measures